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Job Description

Description







Overview





The Associate University Librarian, Administration and Strategic Initiatives (AUL-A & SI) is a strategic leader and advisor, ensuring that all areas of the Library are well-positioned to achieve a cohesive vision and strategy. As a member of the Library’s senior administrative team, the AUL-A & SI is responsible for overall business operations and infrastructure, human resources and employee relations, and the design, planning, and advancement of strategic initiatives.  Reporting directly to the University Librarian, the AUL-A & SI is accountable for executive duties, initiatives and special projects that have far-reaching impact on the future success of the Library as the University’s information access partner, supporting instruction and research across the six Faculties, the Offices of the President, Provost, Research and International, employees of the University, and beyond. The AUL-A & SI works in close collaboration with the other two AULs to advance strategic initiatives in their respective portfolios, which include Learning, Research and User Services; and Collections, Technology, and Scholarly Communication.









Responsibilities





Establishes direction and priorities of the Library’s administrative, physical, and policy infrastructure

  • Responsible for directing administrative infrastructure: business operations, human resources and employee relations, and technology, and their integration with Library academic support programs

  • Aligns administrative resources (budget, staff, systems, and processes) with strategy

  • Responsible for annual reporting on Library accomplishments, focusing on human resources, finance, and administrative infrastructure

  • Develops, reviews, and continuously improves administrative and business systems/processes to enhance service quality while maintaining/improving cost efficiency

  • Directs integration of systems and processes to enhance and support staff productivity

Leadership on human resources and employee relations, finance, and budget

  • Fosters a nimble and cohesive staff working environment across the Library that embraces equity, diversity, inclusion, and access (EDIA) in both employee and user interactions

  • Directs staff performance reviews, librarian and archivist professional advancement process and guidelines, goal-setting strategies, and compensation reviews

  • Oversees financial administration and management of a $22 million annual budget, including financial planning and budgeting, accounting, reporting and internal audits for personnel, operations, and collections

  • Recommends structural adjustments as needed to align resources with strategy

Responsible for advancing Library-wide planning and strategic initiatives

  • Supports the University Librarian and senior leadership in developing short- to medium-term as well as long-term Library-wide vision, strategy, and implementation plans

  • Translates vision and strategy into operational plans, working with the Library’s senior and departmental leadership across Library programs, services, and units

  • Provides strategic advice and insight to leadership and various committees and groups

  • Ensures that advice is evidence-based, and data informed, and connects decision making with strategy/budgetary/financial impact 

  • Works closely with AULs and Library department Heads, either individually or as a group, to facilitate evidence-based decision-making on matters of strategic importance to the Library

  • Works effectively with a wide variety of viewpoints and perspectives

  • Builds consensus in a functionally diverse environment

Responsible for implementing and achieving long-term and short-term strategies and operational plans

  • Designs and implements organizational structure changes in response to strategic priorities

  • Provides strategic and operational leadership for the design, implementation, and continuous improvement of Library staff functions, including finance, budget planning, human resources, governance, facilities management, capital construction, and renovations

  • Ensures on-time and on-budget delivery of operational plans

  • Integrates administrative functions to ensure effective and efficient delivery of services

  • Provides advice and expertise to senior leadership on issues related to operational activities

  • Resolves complex business operational issues, working with senior leadership and departmental managers









Qualifications





  • Master’s degree in Library and Information Science or equivalent combination of education and experience required

  • Asset: Advanced research or professional degree, or equivalent combination of education and experience will be considered an asset

  • Five years of relevant experience in a university or comparable environment

  • Demonstrated experience with organizational assessment

  • Experience with project management and organization, including flexibility in meeting objectives, and implementing creative solutions

  • Experience with budget planning and allocation, and with aligning resource allocation with strategic directions

  • Demonstrated experience in taking a strategic approach, tracking key performance indicators, and communicating tangible, compelling outcomes aligned with strategy, to both internal and external audiences

  • Experience in operational leadership, strategic thinking, and change management, with ability to identify issues and implement solutions to improve functions and programs

  • Demonstrated commitment to promoting and sustaining equity, diversity, inclusion, and access (EDIA) among staff (both recruitment and retention) and user-facing programs and services

  • Demonstrated commitment to and success in consultative and joint project management and teamwork

  • Asset: Track record of professional accomplishments and increased responsibilities in academic libraries will be considered an asset

  • Asset: Significant experience in building consensus and influencing decisions in a similar organizational setting will be considered an asset

Knowledge/Skills/Abilities

  • Exceptional interpersonal, cultural, and communication competency

  • Proven strength in building relationships with stakeholders at all levels

  • Proficiency in budget planning, analysis, and allocation

  • Ability to maintain objectivity and focus in challenging situations, achieving consensus among differing viewpoints

  • Deep knowledge of academic research library trends and developments within the higher education sector

  • Excellent organization and time management skills with a proven commitment to quality assurance, accuracy, and fiscal responsibility

  • Ability, commitment, and motivation to help create and sustain a transparent and collaborative organizational structure focused on agile user-centered services and operations, continuous improvement, and inclusivity

  • Advanced proficiency with MS-Office productivity tools

  • Familiarity with higher education, administrative, and human resources data management and visualization tools and systems

  • Position may include long hours and occasional travel