Job Description


Job Description



Exciting things are happening at the City of Brampton. Take a look at what employees are working on related to our Term of Council Priorities moving us forward towards The Brampton 2040 Vision.








HIRING SALARY RANGE: $79,926.00 - $89,917.00 PER ANNUM






Reporting to the Senior Manager, Cultural Services, the Grant Administration Officer will provide leadership, expert guidance and strategic advice on the development and implementation of community grant funding programs, policies, and processes. This role will monitor, identify and analyze program funding and provide recommendations on trends, risks and opportunities for the City of Brampton. As the main contact for grant administration and management, the Grant Administration Officer will be responsible to coordinate the Advance Brampton Fund. This position will also develop tools and resources that will strengthen the non-profit sector’s ability to be innovative in local service delivery.



Provides expert guidance, manages, facilitates and leads the implementation of the city’s community grant programs.

Leads and executes the implementation and evaluation of the Advance Brampton Fund and other emerging grant programs.

Prepares documentation, reports and statistical analysis relating to the City’s grant programs.

Gathers monitors and analyzes program outcomes and associated performance measures, including: trends, issues, gaps and statistics for short/long term planning and reporting purposes.

Monitors and evaluates programs and services to assess their impact and to ensure program effectiveness and efficiency.

Leads/Collaborates with and provides subject matter expertise on projects with internal and external partners; participates in working groups and committees; and liaises with other service managers, community stakeholders and regional/provincial/federal partners as required.

Provides overall leadership and direction to cross-functional project teams by assigning tasks and managing the performance of these teams to ensure the successful implementation of new initiatives.

Regularly evaluates other funding programs to ensure Brampton’s program reflects best practices and supports the community.

Leads the development of new tools, measures and enhancements in order to evaluate the success of community grant programs.


Acts as the key contact for all matters related to grant administration and program management, escalating complex issues as necessary.

Builds and maintains collaborative and strategic relationships with internal and external stakeholders such regional/provincial/federal partners.

Organizes and directs effective project teams for the successful delivery of projects and initiatives.


In partnership with Strategic Communications develops communication, marketing and promotions plans to ensure timely communication with Mayor and Council, internal and external stakeholders.

Liaises with other service managers, community stakeholders and regional/provincial/federal partners as required.

Prepares and delivers presentations to various groups, both internal and external to Brampton,

Prepares presentations and reports that include measurement of progress against set performance measures of grant programs.

Guides the coordination of learning events which requires collaborating or obtaining consensus with a variety of internal and external resources.


Supports the development of corporate standards and policies for management of grant programs.

Achieves departmental and corporate objectives by contributing expertise, information and recommendations to strategic plans and progress reviews, including preparing and completing business and action plans.

Leads and facilitates research and engagement strategies, using internal and external project teams, to support project planning and implementation objectives.

Maintains knowledge of collective agreements, City policies and practices, legislation, and regulations to assist in the revision of Standard Operating Procedures (SOPs) to ensure stakeholder needs are continually met.


Uses effective resource and expense management at all times to meet corporate policies and guidelines.

Meets financial objectives by forecasting requirements, assists in preparing annual budgets, scheduling expenditures, analysing variances and initiating corrective actions.


Ensures proper scheduling and assignment of part-time staff and volunteer duties.

Provides general oversight and guidance to staff in the delivery of projects and programs.

Responsible for staff training and orientation.

Recruits, oversees and provides staff performance evaluations.  





Post-secondary education in Human Services or a related field.

Minimum of five years work experience in not-for-profit, human services or policy fields.

Experience with non-profit funding programs, performance measurement, and evaluation.

Strong understanding and knowledge of the non-profit sector, human services programs, , municipal government, provincial government, and community resources and services.

Demonstrated research and analytical skills with the ability to interpret and synthesize data from a variety of sources in order to develop evidence-informed program and project recommendations.

Demonstrated ability to manage priorities in a context of competing demands and ensure deadlines are met and objectives advanced.

Strong business writing skills with demonstrated ability and experience authoring reports, business cases, and information briefs.

Extensive communication skills, both verbal and written, and a proven ability to present to various audiences, both internal and external to Brampton.

Strong interpersonal skills for effective liaison with various levels of staff, the public and community agencies in a sensitive and effective manner.

Valid driver’s license and access to a vehicle.


**Various tests and/or exams may be administered as part of the selection criteria.



Job status: Permanent

Job Type:   Management and Administration


Applications must be received by: November 24, 2020


Alternate formats will be provided upon request.





As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available.


If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #103884 by November 24, 2020 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.


Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. 


The City is an equal opportunity employer.  We are committed to inclusive, barrier-free recruitment and selection processes and work environments.  If you are contacted for a job opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.


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